GROUP’99 Publications Format

  Stephen C. Hayne
Arizona State University West
School of Management
4701 West Thunderbird Road
Phoenix, AZ 85069-7100, USA
hayne@asu.edu

ABSTRACT

In this paper, we describe the formatting requirements for GROUP’99, and we offer a number of suggestions on writing style for the worldwide GROUP readership.

Keywords

Guides, instructions, author's kit, conference publications

INTRODUCTION

The GROUP’99 Proceedings are the records of the conference. We hope to give the book a single, high-quality appearance. To do this, we ask that authors follow some simple guidelines. In essence, we ask you to make your paper look exactly like this document. The easiest way to do this is simply to down-load a template from [2], and replace the content with your own material.

PAGE SIZE

All material on each page should fit within a rectangle of 18 x 23.5 cm (7" x 9.25"), centered on the page, beginning 1.9 cm (.75") from the top of the page, with a .85 cm (.33") space between two 8.4 cm (3.3") columns.

Total Number of Pages

Your paper should be no longer than 10 pages!

TYPESET TEXT

Prepare your submissions on a typesetter or word processor.

Normal or Body Text

Please use a 10-point Times Roman font, or other Roman font with serifs, as close as possible in appearance to Times Roman in which these guidelines have been set. The goal is to have a 10-point text, as you see here. Please use sans-serif or non-proportional fonts only for special purposes, such as distinguishing source code text. The Press 10-point font available to users of Script is a good substitute for Times Roman. If Times Roman is not available, try the font named Computer Modern Roman. On a Macintosh, use the font named Times.

If you do not have a laser printer, you may be able to arrange for a business to print your document for you. If no laser printer is available, then use the best alternative printer you have. If you have no access to any printer, then your material should be typewritten onto larger pages and reduced 25%. Please ask the conference office for assistance.

Title and Authors

The title (Helvetica 18-point bold), authors' names (Times Roman 12-point bold) and affiliations (Times Roman 12-point) run across the full width of the page – one column 17.8 cm (7") wide. We also recommend to add your e-mail address. See the top of this page for two names with different addresses. If only one address is needed, center all address text. For two addresses, use two centered tabs, and so on. For more than three authors, you may have to improvise.

Abstract and Keywords

Every submission should begin with an abstract of about 100 words, followed by a set of keywords. The abstract and keywords should be placed in the left column of the first page under the left half of the title. The abstract should be a concise statement of the problem, approach, findings, and conclusions of the work described.

First Page Copyright Notice

Leave 2.5 cm (1") of blank space at the bottom of the left column of the first page for the copyright notice.

Subsequent Pages

For pages other than the first page, start at the top of the page, and continue in double-column format. Right margins should be justified, not ragged. The two columns on the last page should be of equal length.

References and Citations

Use the standard Communications of the ACM format for references – that is, a numbered list at the end of the article, ordered alphabetically by first author, and referenced by numbers in brackets [1]. See the examples of citations at the end of this document. Within this template file, use the style named references for the text of your citation.

References should be published materials accessible to the public. Internal technical reports may be cited only if they are easily accessible (i.e. you can give the address to obtain the report within your citation) and may be obtained by any reader. Proprietary information may not be cited. Private communications should be acknowledged, not referenced (e.g., "[Robertson, personal communication]").

Page Numbering, Headers and Footers

Do not include headers, footers or page numbers in your submission. These will be added when the publications are assembled.

SECTIONS

The heading of a section should be in Helvetica 9-point bold in all-capitals. Sections should be unnumbered.

Subsections

The heading of subsections should be in Helvetica 9-point bold with only the initial letters capitalized. (Note: For sub-sections and subsubsections, a word like the or a is not capitalized unless it is the first word of the header

Subsubsections

The heading for subsubsections should be in Helvetica 9-point italic with initial letters capitalized.

FIGURES

Figures should be inserted at the appropriate point in your text. Figures may extend over the two columns up to 17.8 cm (7") if necessary. Black and white photographs (not Polaroid prints) may be mounted on the camera-ready paper with glue or double-sided tape. To avoid smudges, attach figures by paste or tape applied to their back surfaces only. Each figure should have a figure caption in Times Roman.

Please note that we will not include any color pages in the proceedings. Therefore you should not include any color in your paper.

LANGUAGE, STYLE AND CONTENT

The written and spoken language of GROUP’99 is English. Spelling and punctuation may consistently use any dialect of English (e.g., British, Canadian or US). Hyphenation is optional. Please write for an international audience:

• Write in a straightforward style. Use simple sentence structure. Try to avoid long sentences and complex sentence structures. Use semicolons carefully.
• Use common and basic vocabulary (e.g., use the word "unusual" rather than the word "arcane").
• Briefly define or explain all technical terms.
• Explain all acronyms the first time they are used in your text – e.g., "World Wide Web (WWW)".
• Explain local references (e.g., not everyone knows all city names in a particular country).
• Explain "insider" comments. Ensure that your whole audience understands any reference whose meaning you do not describe (e.g., do not assume that everyone has used a Macintosh or a particular application).
• Explain colloquial language and puns. Understanding phrases like "red herring" requires a cultural knowledge of English. Humor and irony are difficult to translate.
• Use unambiguous forms for culturally localized concepts, such as times, dates, currencies and numbers (e.g., "1-5- 99" or "5/1/99" may mean 5 January or 1 May , and "seven o'clock" may mean 7:00 am or 19:00).
• Be careful with the use of gender-specific pronouns (he, she) and other gendered words (chairman, manpower, man-months). Use inclusive language (e.g., she or he, s/he, they, chair, staff, staff-hours, person-years) that is gender-neutral. If necessary , you may be able to use "he" and "she" in alternating sentences, so that the two genders occur equally often. See [5] for further advice and examples regarding gender and other personal attributes.

ACKNOWLEDGMENTS

We thank CHI, PDC and CSCW volunteers who wrote previous versions of this document. Special thanks to Clare-Marie Karat and Arnold Lund for allowing us to use the CHI 98 guidelines as a basis.

REFERENCES

1. Anderson, R.E. Social impacts of computing: Codes of professional ethics. Social Science Computing Review 10, 2 (Winter 1992), 453-469.
2. Conger., S., and Loch, K.D. (eds.). Ethics and computer use. Commun. ACM 38, 12 (entire issue).
3. Mackay, W.E. Ethics, lies and videotape, in Proceedings of CHI '95 (Denver CO, May 1995), ACM Press, 138-145.
4. Schwartz, M., and Task Force on Bias-Free Language. Guidelines for Bias-Free Writing. Indiana University Press, Bloomington IN, 1995.